Office Coordinator

Tangipahoa Chamber of Commerce 

Job Title: Office Coordinator

FLSA: Hourly

Reports to: Melissa Bordelon, President and CEO

Job Schedule: 8:00 a.m. – 4:30 p.m. Monday – Friday

Limited evening hours associated with important events.  

Location: 400 NW Railroad Avenue, Hammond, Louisiana

Overview:  

The Tangipahoa Chamber, 74 years strong and growing, is the leading business organization in Tangipahoa Parish. ?As builders, connectors, and problem solvers the work we do continues to make a difference. We proudly represent 600+ members and over 20,000 employees throughout the parish and beyond. Championing our core values of Leadership, Unity, Advocacy, and Innovation, we approach every opportunity with our member’s needs and long-term success of our community in mind. If you are doing business in Tangipahoa, or want to do business in Tangipahoa, we invite you to be a member of the Tangipahoa Chamber --All are welcome!

If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Office Coordinator, we encourage you to apply. Your contributions will be key in supporting our team's success, enhancing operational efficiency, and upholding our mission and core values.?We’re proud of the strong collaboration within our team and look forward to integrating your skills and experience to further our success.

Key Characteristics: 

• Professional: Upholds high standards of conduct, reliability, and accountability, with a strong understanding of confidentiality

• Effective Communicator: Skilled in articulating ideas with clarity, accuracy, and an appropriate tone in both written and verbal communications

• Confident Connector: Approachable and adept at generating meaningful conversations

• Intrinsically Motivated: Demonstrates a strong work ethic, the ability to complete tasks promptly and independently, and an understanding of priorities

• Problem Solver: Resourceful and skilled in identifying issues, developing solutions, and taking decisive action

• Adaptable: Flexible and capable of adjusting to evolving priorities and environments

• Team-Oriented: Collaborative and effective in creating a positive and productive team dynamic

• Coachable: Receptive to constructive input with a willingness to learn and grow

• Passionate About Businesses: Committed to learning and supporting the growth and success of businesses

Scope of Work: 

• Key Responsibilities 

• Ensure efficient management of databases and office files, maintaining accurate records for easy access by the team

• Maintain all accounting records, including accounts payable, accounts receivable, and financial reports and statements

• Provide regular administrative support to the President and CEO

• Assist with schedule management for both internal Chamber matters and external events

• Transcribe minutes of meetings

• General Office Management 

• Oversee positive and professional first impressions and customer interactions, including greeting visitors and vendors, answering and directing phone calls and emails, and providing information about the Chamber, our members, and the community

• Maintain a welcoming office environment, ensuring the appearance and functionality of the lobby, boardroom, and common areas

• Assist with the planning, registration, invoicing, physical setup, and check-in for programs and events as directed

• Receive and sort incoming mail, deliveries, and manage outgoing mail, which may include regular errands to the Post Office/Bank

• Coordinate and manage all boardroom reservations, ensuring guests follow guidelines for use

• Manage office inventory and purchasing of office supplies, postage, and computer technology as needed

• Address member inquiries and resolve any relevant issues that may arise

Minimum Qualifications: 

• High school diploma – preference will be given to post-secondary education completed

• 3 – 5 years of professional experience in an administrative/office management role
• Proficient knowledge of QuickBooks and Microsoft Office required  
• ChamberMaster experience preferred

• Criminal background check will be conducted, and the candidate must pass this check to be considered for the position

Compensation and Benefits: 

• $18 hour base salary compensation paid every other Friday

• Holiday, PTO, and sick leave

• Retirement with up to 3% match

• Opportunities for professional development and networking with local business owners

• The chance to make a meaningful impact in supporting local businesses and driving economic development in our community

Work Environment and Additional Expectations: 

• The work environment is a small, friendly, fast-paced, professional office

• The noise level is moderately quiet, with occasional disruptions from trains passing several times a day

• A professional business appearance is required

• A reliable car is required for completing basic office errands

• The employee must occasionally lift and/or move objects weighing more than 25 pounds

*This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Candidates must be eligible to work in the U.S. without sponsorship. 

The Tangipahoa Chamber of Commerce is an equal opportunity employer and welcomes candidates from all backgrounds to apply. 

To apply: 

Please submit your resume and a cover letter outlining your qualifications and interest in the position to Melissa Bordelon, President and CEO.  In your cover letter, please include examples of your relevant experience and why you are passionate about supporting local businesses and economic development. Information should be sent to info@tangipahoachamber.org.